🎮 The Next Input — Issue #036

Never Walk Into a Meeting Unprepared Again

Collaborative Meeting

⚡ The Briefing — 60 sec

🛠️ The Playbook — Meeting Memory Syncer

Mission Create a live-running log of meeting notes, key decisions, and follow-ups, tied automatically to your CRM or project board.
Difficulty Medium | Build time 70 min
ROI Teams save ≈ 10 h/week on recap writing & context sharing.

Step

Action

1

Trigger – Zoom/Meet recording ends → webhook fires.

2

AssemblyAI – Transcribe meeting audio.

3

Claude 3.5 Sonnet – Prompt:
“Summarise into: (1) Key Decisions, (2) Action Items w/ owners, (3) Risks flagged, (4) Next Steps.”

4

Google Docs – Append notes to /Meeting Logs/{Team}/{Date}.docx.

5

HubSpot API – If attendees include prospect → push summary into CRM timeline.

6

Notion API – If attendees include internal team → log recap to project page.

7

Slack Push – DM each participant: “Meeting recap ready → [Doc link].”

8

Fail-safe – If transcript confidence <85%, tag “Manual Review” and alert ops.

Pro tip: Add “auto-detect sentiment” to classify tone (e.g., supportive, concerned)—execs love quick context.

🗺️ The Side Quest: One-Click Meeting Prep

“I have back-to-back meetings. Is there a ‘one-click’ AI prompt that gives me a 60-second brief on a person or topic right before I walk in?”

1) The Core Goal — Angle over info

You don’t need a biography—you need a winning angle in under a minute. The brief should:

  1. surface fresh context (who/what, why now),

  2. propose how to win this meeting, and

  3. give three questions + one CTA you can use immediately.

2) The “Magic Prompt” — Copy/Paste Template

Use this as one prompt. Fill the bracketed fields. It works for people or topics and adapts to your meeting mode.

SYSTEM GOAL:
Create a 60-second meeting brief that maximizes my odds of success.

INPUTS:
[MODE: Sales Prospect | Potential Hire | Internal Project Sync]
[SUBJECT_TYPE: Person | Topic]
[SUBJECT: e.g., "Jordan Blake, VP Product at Acme" OR "Roadmap review: Q4 mobile app"]
[OBJECTIVE: e.g., "secure a discovery call" | "assess senior PM fit" | "unblock launch"]
[MY_COMPANY: e.g., "Dockyard"]
[TIME WINDOW: last 90 days]
[STYLE: bullet points, ≤180 words, no fluff]

RESEARCH RULES:
- If web-browsing/tools are available: find LinkedIn (or equivalent) and 2–3 recent, credible sources (within [TIME WINDOW]).
- If browsing is unavailable: proceed using provided context; flag “Gaps” at the end.
- Never invent facts; include short source labels with links.
- Prioritize what helps achieve [OBJECTIVE], not generic bio.

OUTPUT (exact sections, concise bullets):
1) AT-A-GLANCE — 1-sentence who/what + why now (≤25 words).
2) FRESH SIGNALS — 3 bullets from last 90 days (label each with source).
3) WHAT THEY CARE ABOUT — 3 bullets (inferred from role/industry/news).
4) WINNING ANGLE — 2 bullets tailored to [MODE] that advance [OBJECTIVE].
5) ASK THIS — 3 sharp questions to move the meeting forward.
6) LANDMINES — 2 things to avoid or verify.
7) CTA — 1 crisp next step I can propose now.
8) SOURCES — 3 short labels with links (or “Gaps” if offline).

MODE ADAPTATION:
- If [MODE]=Sales Prospect: emphasize pain→value hypothesis, social proof, low-friction CTA.
- If [MODE]=Potential Hire: emphasize career spikes, scope alignment, evaluation prompts.
- If [MODE]=Internal Project Sync: emphasize blockers, decisions needed, next 7-day risks.

FORMAT: Markdown bullets. Keep it scannable on a phone.

3) Modes — Quick Tweaks (keep these handy)

[Sales Prospect]
Winning Angle examples: “Tie feature X to KPI Y”; “Offer 14-day pilot on their real data.”
Questions: “What metric defines success this quarter?” “Where does this break today?”
CTA: “Pilot starting Monday; we do the lift.”

[Potential Hire]
Winning Angle: “Map their spike to your biggest gap; outline 90-day success.”
Questions: “Which ambiguous project do you want in month one?” “What tradeoffs do you default to?”
CTA: “Panel interview + take-home aligned to X.”

[Internal Project Sync]
Winning Angle: “Clarify owner/decision; propose fast unblock.”
Questions: “What’s the single blocker?” “What decision is overdue?”
CTA: “Decide on A/B today; commit to next checkpoint.”

4) Pro-Tip Workflow — Make it truly “one-click”

Raycast (Mac) Quicklink / Snippet
Create a snippet ;prep with the prompt above and fill-ins for [MODE] / [SUBJECT] / [OBJECTIVE].
Hotkey opens your AI chat, pastes the prompt, and runs.

TextExpander / Alfred / Keyboard Maestro
Same idea: a trigger like ;;60prep expands the full template with fill fields.

Calendar-first
Add event fields to your invite (e.g., description contains name/company/topic).
Use a small Make/Zapier step to copy those fields to clipboard when the event starts, then open your AI app—paste, done.

Mobile
iOS Shortcuts: “Ask for Inputs → Copy Prompt → Open ChatGPT/Browser.” Pin it to Home Screen for literal one-tap prep.

TL;DR

Goal: a 60-second angle, not a biography.
Prompt: use the template; it fetches fresh signals, proposes a winning approach, and ends with 3 questions + 1 CTA.
Modes: Sales Prospect / Potential Hire / Internal Sync tweak the angle.
Deploy: bind it to a hotkey or phone shortcut so prep is truly one-click.

🎯 The Arsenal — Tools & Prompts

Asset

What it does

Link

AssemblyAI

High-quality meeting transcription API.

https://assemblyai.com

Notion API

Syncs summaries directly to team workspaces.

https://developers.notion.com

Supernormal

AI-powered meeting notes & summaries.

https://supernormal.com

Prompt · 2-Sentence Recap

Paste transcript → exec-ready TL;DR.

Summarise this transcript in 2 sentences: 1) key decision, 2) next step.

💡 Free Office Hours

Need a meeting-prep AI flow or Side Quest automation?
Book a free 15-minute Office Hours slot—no sales pitch, just workflows solved.

🕹️ Game Over

Run one one-click prep today—tomorrow’s meetings will thank you.
Share your win; you could headline Issue #033.

Aaron
Automating the boring. Amplifying the brilliant.

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